Graduation FAQ
Review frequently asked questions below about Douglas College graduation.
You can apply for graduation when you have registered in your final program requirements. It is recommended that you meet with your Student Success Advisor to ensure you are on track for graduation.
Students can apply for Winter (February) graduation from July 15th to November 30th, and for Summer (June) graduation from January 15th to March 31st.
1. Ensure you are in the correct Program, and that all specializations, minors, coops are declared.
2. Log in to myAccount.
3. Under Student Records, select 'Apply to Graduate'.
4. Under Graduation Date, select the applicable Graduation Term.
5. Complete the online application form in full and submit it.
Course substitution is a course(s) that is used to replace another mandatory course(s) in your program. All substitutions must be approved by your Program Chair/Program Coordinator prior to you taking them. If you are approved for a course substitution, ensure that your Program Chair/Coordinator forward that approval to the Graduation department (grad@douglascollege.ca). On top of that, request your Program Chair/Coordinator to enter a note in your myPath to show the approval.
Students are required to submit an application to graduate in order to receive a Program Completion Letter, in accordance to the Credentials Awarded Policy. Apply for graduation according to the application deadline to receive your letter on time. Graduation / Completion letters are automatically issued to all graduating students within 4 weeks after the exam period ends. Graduation letters cannot be issued early. International students who miss the graduation application deadline must contact Douglas College International Office immediately.
The processing time for Duplicate Credential Requests is 4 weeks. Please note Douglas College is not responsible for lost mail or delays in shipping.
Students are not able to receive credentials prior to their conferral date. You will receive your credential at your respective graduation ceremony, or after for those who do not attend.
You can update your mailing address and phone number in myAccount, under Personal Information.
If you would like to update your name, you will need to complete a Name Change Request and submit to Enrolment Services.
Please email us at grad@douglascollege.ca so we can address this for you.
- Check your address on MyAccount. We would have sent it to the address on file when you applied for graduation, unless you told us otherwise that the address was updated.
- Send us an email at grad@douglascollege.ca for your tracking number and assistance.
Credentials are given at the graduation ceremony. If you are unable to attend the ceremony, you can pick up your credentials at Enrolment Services, New Westminster Campus a week after the ceremonies conclude.
All credentials that were not picked up will be mailed out to student's mailing address on file in myAccount at the end of February (for Winter Graduation) and end of June (for Summer Graduation).
Duplicate credentials may be mailed or picked up on campus at Enrolment Services depending on student's preference.
Unclaimed credentials will be destroyed after one (1) year.
You can track the progress of your application through myAccount.
1. Login to myAccount
2. Go to Student Records
3. Go to View Application to Graduate
4. Under Graduation Information, check Graduation Status.
The fastest way to check the status of your application is on myAccount. Emailing the Graduation department will not provide a quicker answer.
The processing time can take up to 6 weeks from the date you apply for graduation. At the time of review, your graduation application status will be updated in myAccount and any notes regarding graduation will be in myPath.
Please email the Graduation department at grad@douglascollege.ca
If all of your program requirements are completed but your program/concentration/specialization is incorrect in your myAccount, please email grad@douglascollege.ca prior to completing your application. If you have not been declared in the correct program you wish to graduate from, please fill out the Program Declaration Form.
You will not be able to apply for Graduation if you have a financial hold due to an outstanding balance on your account. Please settle this before proceeding.
Learn more about paying your fees https://www.douglascollege.ca/current-students/enrolment-services/fees-and-related-information/paying-your-fees
You can see your graduation ceremony photos at https://www.cakewalkmedia.ca/douglascollege