Transcript Guidelines for Applicants

Most applicants to Douglas College submit current official transcripts from their secondary and/or post-secondary institutions to verify that they have satisfied the admissions requirements for their program of choice and/or to request Transfer Credit for prior post secondary studies. Photocopies or personal copies of documents are not acceptable and may delay the processing of your application.

Application requirements and the related documents are available under the Program Admissions Requirements and the General Entrance Requirements.

Please note that all submitted documents are retained by Douglas College and will not be returned to you unless they are deemed irreplaceable.

Official High School Transcripts

A high school transcript is considered official when:

  • Delivered electronically directly from the Ministry of Education, School Board, or sending institution.
  • Received in a sealed envelope directly from the Ministry of Education, School Board or sending institution (note: we no longer accepted paper copies of BC High School transcripts, please see instructions below to send an electronic transcript from the Ministry of Education).

Current and Graduated BC High School Students

Visit the Student Transcript Services (STS) website to send your most recent transcript to Douglas College.

  • Current BC High School Students should select the option "Send my transcript now and allow this Post-Secondary Institution to request transcript updates until the date specified below", and set a date of 1 year from the date the request was submitted. This will ensure that the Admission office will receive both your interim and final grades when available.
  • Graduated and Former BC High School Students should select the option “Send my transcript electronically now” to have your final transcript sent to our office.
  • Click here to view step-by-step instructions, with screenshots.

Official Post-Secondary Transcripts

A post-secondary transcript is considered official when:

  • Received by mail, in a sealed and untampered envelope, directly from the sending institution and includes the original institutional seal, stamp or signature.
  • Received electronically from one of our transcript trading partners

Official transcripts can be mailed to:

Admissions – Enrolment Services
Douglas College
P.O. Box 2503 - 700 Royal Ave.
New Westminster, BC
V3L 5B2

Please contact the issuing office at your institution or appropriate central agency to make arrangements to have your transcripts sent to Douglas College.

Transfer Credit

To have previous course work evaluated as transfer credit, students must submit an official transcript and a completed Transfer Credit Request form. A detailed course outline may also be required before credit can be evaluated. Visit Transfer Credit for more information.

Other Canadian High School Student or International High School Students

Please contact the Ministry of Education in the province or country where you attended, and request to have your official transcript sent in a sealed envelope directly to Douglas College.

Official transcripts can be mailed to:

Admissions – Enrolment Services
Douglas College
P.O. Box 2503 - 700 Royal Ave.
New Westminster, BC V3L 5B2

 

 

Irreplaceable Documents

Documents submitted become the property of Douglas College.  Only documents that are considered by Douglas College to be irreplaceable will be returned to the student.  

If you believe your documents are irreplaceable, please bring the original documents, along with a complete set of photocopies (front and back) of your official documents to Enrolment Services. Our team will ensure the copies match the original and forward them to Admissions and/or Transfer Credit for their review and consideration.  

Note:

  • Admissions and Transfer Credit reserve the right to request an official transcript directly from your post secondary institution if they determine your documents are replaceable. 
  • Admissions and Transfer Credit may require original irreplaceable documents to be submitted for a secondary review.  All originals of irreplaceable documents will be returned once the final evaluation is complete.

 

 

 

COVID-19 Temporary Update to Official Transcript Submission Guide

Due to the Covid-19 pandemic, we recognize that it may be difficult for students who studied outside of BC to access their Ministry of Education or request paper/mailed documents. In this case, in order to continue processing your application, we may accept unofficial transcripts received in pdf format (photos are not acceptable) by email to admissions@douglascollege.ca from a representative of the issuing institution with institution email address. In this case, conditional admissions would be granted, and official documents would be required before beginning classes at Douglas College. Please contact your Admissions Officer for more information.