As a part of the normal policy revision cycle, the Credentials Awarded Policy, which defines the types of credentials awarded by Douglas College, has been updated.
The updated policy is effective immediately. Students negatively impacted by this policy will have until Summer 2023 before more stringent requirements impact their graduation eligibility.
Graduate
Congratulations on your achievements! The final step to your academic journey is to graduate.
You are eligible to apply for graduation once you have registered for your final program requirements.
- Determine your eligibility
- Before you apply
- How to apply
- After applying for graduation
- Your credentials
- How to get your Program Completion Letter
Determine your eligibility
If you:
- Are registered in your final semester; and
- Will meet all the requirements for your declared program after you successfully complete the courses you are registered in.
Then you are eligible to apply for graduation. In order to officially graduate you must submit an Application for Graduation. Students must submit an application for graduation regardless of their intent to attend a graduation ceremony.
If you are unsure about any of the above contact your Student Success Advisor (SSA).
| If you complete your final Douglas College courses during the: | Your graduation ceremony will be: | Your program completion will be: | Application Deadline |
|---|---|---|---|
| Summer Semester (May - Aug 2022) |
Winter Graduation Ceremony (February 2023) | September 2022 | November 30, 2022 |
| Fall Semester (Sept - Dec 2022) |
Winter Graduation Ceremony (February 2023) | January 2023 | November 30, 2022 |
|
Winter Semester |
Summer Graduation Ceremony (June 2023) | May 2023 |
Applications open January 16, 2023 Applications close March 31, 2023 |
Before you Apply
- Ensure you are admitted into the program you wish to graduate from.
- If you are not in the program you wish to graduate from, you will need to declare your program. Please fill out the Program Declaration Form and send to grad@douglascollege.ca .
- Check myPath to ensure there are no outstanding requirements.
- Check the Program Course and Catalogue to ensure all program requirements have been completed.
- Connect with your Student Success Advisor (SSA) to confirm you meet all the requirements.
How to apply
- Log in to myAccount → Personal Information and make sure your Name and Address are correct.
- Under Student Records, select 'Apply to Graduate'.
- Complete the online application form in full and submit.
- Submit any additional documents required for your program to grad@douglascollege.ca (e.g. first aid documents, work hours).
After applying for graduation
The Graduation Team will assess your application and approve your graduation application status if you have met your program requirements. Approval decisions should be made by mid-May for Summer graduation, and mid-January for Winter graduation. Once approved, you will be able to download your Program Completion Letter confirming the awarding of your credential.
This is what you can expect after applying to graduate:
| 1. Apply to Graduate |
Students apply for graduation DURING their last semester of study. |
|---|---|
| 2. First Check and Review | A first evaluation of the student's graduation application will happen before final grades are posted. |
| 3. Grade Deadline | Final grades are updated on a student's record. |
| 4. Final Check and Review | A final evaluation will take place after the final grade deadline. |
| 5. Program Completion Letter is Downloadable | Students eligible for graduation will be eligible to download their program completion letter. For more information see below. |
| 6. Credential Parchment Receive at Ceremony | Students will receive their physical credential at the graduation ceremony. |
Your Credentials
The name on your official student account will be the name printed on your credential (including first, middle, and last names). If you need to update your name, please complete the Name Change Request form under Forms.
| Full Name (first, middle, last) | Student ID Number | Date Included | Program Area/Major | Minors | Concentrations or Specializations | |
|---|---|---|---|---|---|---|
| Program Completion Letters (Domestic Students) | ✔ | ✔ | Month Day, Year of semester completion. AND Month, Year of graduation ceremony. | ✔ | ||
| Program Completion Letters (International Students) | ✔ | ✔ | Month Day, Year of semester completion. AND Month, Year of graduation ceremony. | ✔ | ||
| Official Degree Parchments/Credentials | ✔ | Month, Year of graduation ceremony | ✔ | |||
| Official Transcripts | ✔ | ✔ | Day, Month, and Year of graduation ceremony | ✔ | ✔ | ✔ |
In addition to above, Program Completion Letters for International Students will include Douglas College's DLI number, level of study, and program length.
Your credential will be awarded to you at the Graduation Ceremonies. For students not attending the Graduation Ceremonies, credentials will be ready for pick-up a week after the ceremonies conclude.
Please note, credentials will not be released if fees are owed to the College.
How to Download your Program Completion Letter
Program completion letters are available to download in your myAccount after you have completed all of your program’s graduation requirements; this includes non-academic requirements, final grades for all your courses, and adherence to institutional policies (i.e. Credentials Awarded Policy). Please note, your graduation application will need to be fully reviewed by the Graduation department before your status will be updated to "complete - ready to grad".
To view your graduation application status:
- Log into myAccount
- Click on “View Application to Graduate”
-
- Ensure Graduation Status is Complete – ready to grad.
To print your program completion letter:
- Log into myAccount Click on “View/Print Documents & Letters"