Graduate
Congratulations on your achievements! The final step to your academic journey is to graduate.
You are eligible to apply for graduation once you have registered for your final program requirements.
- Determine your eligibility
- Before you apply
- How to apply
- After applying for graduation
- Your credentials
Determine your eligibility
If you:
- Are registered in your final semester; and
- Will meet all the requirements for your declared program after you successfully complete the courses you are registered in.
Then you are eligible to apply for graduation. In order to officially graduate you must submit an Application for Graduation. Students must submit an application for graduation regardless of their intent to attend a graduation ceremony.
If you are unsure about any of the above contact your Student Success Advisor (SSA).
| If you complete your final Douglas College courses during the: | Your graduation ceremony will be: | Your program completion will be: | Application Deadline |
|---|---|---|---|
| Winter Semester (Jan - Apr 2022) |
Summer Graduation Ceremony (June 2022) | May 2022 | March 31, 2022 |
| Summer Semester (May - Aug 2022) |
Winter Graduation Ceremony (February 2023) | September 2022 | November 30, 2022 |
| Fall Semester (Sept - Dec 2023) |
Winter Graduation Ceremony (February 2023) | January 2023 | November 30, 2022 |
Before you Apply
- Ensure you are admitted into the program you wish to graduate from.
- If you are not in the program you wish to graduate from, you will need to declare your program. Please fill out the Program Declaration Form and send to grad@douglascollege.ca .
- Check myPath to ensure there are no outstanding requirements.
- Check the Program Course and Catalogue to ensure all program requirements have been completed.
- Connect with your Student Success Advisor (SSA) to confirm you meet all the requirements.
How to apply
- Log in to myAccount → Personal Information and make sure your Name and Address are correct.
- Under Student Records, select 'Apply to Graduate'.
- Complete the online application form in full and submit.
- Submit any additional documents required for your program to grad@douglascollege.ca (e.g. first aid documents, work hours).
After applying for graduation
The Graduation Team will assess your application and approve your graduation application status if you have met your program requirements. Approval decisions should be made by mid-May for Summer graduation, and mid-January for Winter graduation. Once approved, you will receive an Email with a Program Completion Letter confirming the awarding of your credential.
Please note your Program Completion Letter will be sent to the email you have on file at Douglas College.
This is what you can expect after applying to graduate:
| 1. Apply to Graduate |
Students apply for graduation DURING their last semester of study. |
|---|---|
| 2. First Check and Review | A first evaluation of the student's graduation application will happen before final grades are posted. |
| 3. Grade Deadline | Final grades are updated on a student's record. |
| 4. Final Check and Review | A final evaluation will take place after the final grade deadline. |
| 5. Program Completion Letter Given | Students eligible for graduation will receive a program completion letter. For more information see below. |
| 6. Credential Parchment Receive at Ceremony | Students will receive their physical credential at the graduation ceremony. |
Your Credentials
The name on your official student account will be the name printed on your credential (including first, middle, and last names). If you need to update your name, please complete the Name Change Request form under Forms.
| Full Name (first, middle, last) | Student ID Number | Date Included | Program Area/Major | Minors | Concentrations or Specializations | |
|---|---|---|---|---|---|---|
| Program Completion Letters (Domestic Students) | ✔ | ✔ | Month Day, Year of graduation ceremony | ✔ | ||
| Program Completion Letters (International Students) | ✔ | ✔ | Month Day, Year of semester completion | ✔ | ||
| Official Degree Parchments/Credentials | ✔ | Month, Year of graduation ceremony | ✔ | |||
| Official Transcripts | ✔ | ✔ | Day, Month, and Year of graduation ceremony | ✔ | ✔ | ✔ |
In addition to above, Program Completion Letters for International Students will include Douglas College's DLI number, level of study, and program length.
Your credential will be awarded to you at the Graduation Ceremonies. For students not attending the Graduation Ceremonies, credentials will be ready for pick-up a week after the ceremonies conclude.
Please note, credentials will not be released if fees are owed to the College.
Deadlines
SUMMER 2022 GRADUATION CEREMONIES |
|
| Tue, May 3 | Grades due at 9:00 am for courses with a final exam. |
| Sun, May 15 | Deadline to submit any changes to graduation applications for the Summer 2022 graduation ceremony (cancelling application, name changes, etc). |
| Thu, May 19 | Letters of Completion will be emailed out to all International students who applied to Graduate by March 31, 2022. All graduation requirements must be met. |
| Tue, May 31 | Letters of Completion will be emailed out to all Domestic students who applied to Graduate by March 31, 2022. All graduation requirements must be met. |
| Tue, Jun 14 - Fri, Jun 17 | Summer graduation ceremonies. |
WINTER 2023 GRADUATION CEREMONIES |
|
| June 20 |
Winter 2023 Graduation Ceremony applications open. |
| August 15 | Deadline to apply for students (International and Domestic) to receive a Program Completion Letter by September 23rd |
| September 23 | Program Completion Letters sent to International and Domestic students who applied by August 15th (Summer 2022 completion). |
| November 30 | Winter 2023 (February) Graduation Ceremony applications close |
| February 22-24 | Winter graduation ceremonies. |
FAQ
You can apply for graduation when you have registered in your final program requirements. It is recommended that you meet with your Student Success Advisor to ensure you are on track for graduation.
Students can apply for Winter (February) graduation from July 15th to November 26th, and January 15th to March 31st for Summer (June) graduation.
1. Ensure you are in the correct Program, and that all specializations, minors, coops are declared.
2. log in to myAccount.
3. Under Student Records, select 'Apply to Graduate'.
4. Under Graduation Date, select the applicable Graduation Term.
5. Complete the online application form in full and submit it.
Any approved substitutions should be forwarded to the graduation department by your department head.
Graduation / Completion letters are automatically issued to all graduating students within 4 weeks after the exam period ends. Apply for graduation according to the application deadline to receive your letter on time. Graduation letters cannot be issued early. International students who miss the graduation application deadline must contact Douglas College International office.
The processing time for Duplicate Credential Requests is 4 weeks. Please note, Douglas College is not responsible for lost mail or delays in shipping.
Students are not able to receive credentials prior to their conferral date. You will receive your credential at your respective graduation ceremony, or after for those who do not attend.
You can update your mailing address and phone number in myAccount, under Personal Information.
If you would like to update your name, you will need to complete a Name Change Request and submit to Enrolment Services.
Please email us at grad@douglascollege.ca so we can address this for you.
- Check your address on MyAccount, we would have sent it to the address on le when you applied for graduation, unless you told us otherwise that the address was updated.
- Send us an email at grad@douglascollege.ca for your tracking number and assistance.
Due to Covid-19, all credentials will be mailed out.
You can track the progress of your application through myAccount.
1. Login to myAccount
2. Go to Student Records
3. Go to View Application to Graduate
4. Under Graduation Information, check Graduation Status.
Once you submit your application you can check the status of your application on myAccount. Emailing graduation will not provide a quicker answer.
The processing time can take up to 6 weeks from the date you apply for graduation. At the time of review, your graduation application status will be updated in myAccount and any notes regarding graduation will be in myPath.
Please email grad@douglascollege.ca
If all of your program requirements are completed but your program/concentration/specialization is incorrect in your myAccount, please email grad@douglascollege.ca prior to completing your application. If you have not been declared in the correct program you wish to graduate from, you will need to complete a Program Declaration Form and submit it to grad@douglascollege.ca
You will not be able to apply for Graduation if you have a financial hold due to an outstanding balance on your account. Please settle this before proceeding.
Learn more about paying your fees https://www.douglascollege.ca/current-students/enrolment-services/fees-and-related-information/paying-your-fees
You can see your graduation ceremony photos at https://www.cakewalkmedia.ca/douglascollege