Occasionally, students may request letters from the college to confirm enrolment, graduation, etc. The purpose will determine what type of letter you will need from the college.
Processing may take 5 business days of receiving your request, if after the add/drop deadline. Please factor this processing time into your application. All letters will be emailed to your student email account.
Requests are issued for the current semester only. If you need a letter for a future semester, please wait until the corresponding semester to make a request. All letters will not be released until after the add/drop deadline for each semester.
If you have an outstanding balance or if you are currently on Academic Probation we will HOLD your request until it has been cleared.
Letter requests will be accepted from January 4, 2023 to April 25, 2023.
| Type of Letter | Reason for Request |
|---|---|
|
Study Permit Extension Study Permit - Change of Conditions Military Exemption Scholarship Reimbursement Co-op Work Permit Extension Study Permit Restoration |
|
| Family Invitation Letter | Douglas College cannot write letters to invite family members. Students may choose to write their own invitation letters using this instruction guide. |
| Confirmation of Enrolment for a Temporary Resident Visa (TRV) extension application or a letter for your bank, insurance, car lease, apartment, US Visa etc. | Students may use a Verification of Enrolment letter to proof their enrolment in a specific semester.
|
| Initial Co-op Work Permit | If you are enrolled in the co-op program, we will be issuing co-op letters directly. A letter request is not necessary. |
| Graduation / Completion Letter | Graduation / Completion letters will automatically be issued to all graduating students within 4 weeks after the exam period ends. Apply for graduation according to the application deadline to receive your letter on time. Graduation letters cannot be issued early. |