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Registration and administration

Following are highlights of registration and administration procedures CE Health Sciences students need to be aware of. A full list of administrative and academic policies and procedures that apply to Continuing Education Health Sciences courses and programs is available in the Student Handbook.

Registration

Courses normally start on the first working day of the month; course start dates and associated course registration numbers (CRN) are listed on course webpages. The registration process for each course is specified on the course web page:

  • registration in some courses is completed by contacting Continuing Education Registration directly at 604-527-5472, quoting the CRN and course start date listed on the course web page; while
  • other courses require that students submit proof of completion of pre-requisite requirements, so will be required to submit a registration form along with their documentation. Completing the registration form requires specifying the course, CRN and start date listed on the course web page.

To allow sufficient processing time, the registration deadline is five (5) business days prior to the course start date.  Please note that the same deadlines apply to courses that require submission of a registration form and proof of completion of specified prerequisites.

When the registration process is complete, you will receive a “Confirmation of Registration” email from the Office of the Registrar.  This also serves in one, as your receipt of payment for the course.  Course details, including specific start and end dates, and directions on getting started and accessing course materials, will be emailed to you by the Program Assistant between the registration deadline and the course start date.

Extensions

In the event that a student is unable to meet the course end date requirements, they may be eligible to apply for a course extension. Extension requests must be received by the Program Assistant (cehs@douglascollege.ca) no later than five (5) business days before the assigned course end date, accompanied by payment of the extension fee. Extension requests received after the assigned course end date cannot be processed. 

Except under exceptional circumstances, one extension is normally permitted per course.  Under exceptional circumstances, students are required to provide a written explanation accompanied by a medical note; all requests for exceptional extensions are reviewed by the Coordinator.

If you require an extension, please contact the Program Assistant by email or by phone at 604-777-6527 for an extension request form.

Examinations

Course examination(s) are administered online, and must be supervised by an approved invigilator, on or before the assigned course end date. Students are responsible to arrange their examination(s) with an appropriately-qualified Invigilation Centre.

The Office of the Registrar at Athabasca University has created and maintains a list of qualified Invigilation Centers across Canada. The list of centers is available in the left pane of their website.

Students must contact the Centre of their choice a minimum of 15 business days (3 weeks) prior to the desired exam date. The student will make the arrangements with the Exam Centre, including payment of any fees that the Center may charge, and have the representative of the Exam Centre complete the top portion of the CEHS Exam Confirmation form; the student must complete the bottom portion of the form, and is responsible for sending it to Continuing Education.

For students in the Lower Mainland, Douglas College Assessment Services is also available to provide invigilation/proctor services for exams for non-credit students at the New Westminster and Coquitlam campuses.

The completed Exam Confirmation form must be sent to the Program Assistant following the directions at the bottom of the form. The form must be received in the Continuing Education office no later than five (5) business days before the requested exam date. Please note that forms received late may not be processed.

 

If you have questions about these or any other policies or procedures, please email the Program Assistant.

 

Withdrawals

Requests for withdrawal submitted after the deadline must be submitted in writing to the Program Assistant. All requests for withdrawals submitted after the deadline are reviewed by the Coordinator.