Office Simulation

Commerce & Business Administration
Office Administration
Course Code
OADM 1350
Semester Length
15 weeks
Max Class Size
Method Of Instruction
Typically Offered
To be determined


Course Description
This simulation-based course is designed to enhance skills students have learned in all areas of the Administrative Assistant Certificate program. THIS COURSE MUST BE TAKEN AT THE SAME TIME AS OADM 1344 Administrative Procedures.
Course Content

A. Correspondence/Mail

  1. Confirm outgoing fax transmission. Respond to fax queries; distribute faxes to appropriate party.
  2. Key dictated correspondence and other documents accurately, in appropriate business format, applying watermarks, headers and footers, where applicable.
  3. Handle incoming mail including stamping for proper recordkeeping and routing, releasing, annotating, calendaring, distributing, preliminary and systematic filing.
  4. Prepare multi-page documents by photocopying,organizing information with dividers/title pages/sheet protectors, assembling, binding and/or hole-punching.
  5. Update a mailing list on a database.
  6. Prepare correspondence and packages for interoffice correspondence, external mailing or courier including logging incoming/outgoing deliveries and determining appropriate postage, delivery tracking and notification.
  7. Use rules to organize and manage e-mail messages.
  8. Manage external notifications including out-of-office notifications, time off calendars, approval processes via email and Outlook.
  9. Use Outlook capabilities to manage appointments and resources.
  10. Utilize appropriate resources for document organization (including dividers/portfolios/staplers/reverse clips and heavy-duty hardware).

B. Information Management

  1. Prepare file labels and mailing labels for alphabetic, numeric, subject and color-coded filing, using labelling for organization (e.g. inventory management, message/mail stations)
  2. Create, maintain and archive paper and electronic filing systems and manage records and files within those systems.
  3. Use calendars (paper and electronic) to schedule appointments, meetings, events, send invitations and for resource allocation (meeting rooms, projectors, teleconference lines).

C. Financial/Accounting

  1. Prepare bank reconciliations and maintain petty cash records.
  2. Prepare payroll entries according to monthly, weekly, biweekly and semimonthly payroll cycles.
  3. Prepare an employee expense claim and fund advance request.
  4. Journalize transactions, manually post them to the general ledger, and manually prepare financial statements.

D. Office furniture and supplies

  1. Maintain office supplies including performing routine inventory checks, setting up reminders, placing online orders, reconciling received orders with orders placed using packing slips, determining ordering cycles, negotiating corporate discounts and conducting cost comparisons.
  2. Furnish an office with ergonomic equipment; design an ergonomic office layout.

E. Meetings/Events/Projects

  1. Send out meeting notices/memos; prepare agenda for a meeting; take minutes at a meeting both informally and using Robert’s Rules of Order.
  2. Coordinate a virtual meeting using available resources (such as phone and videoconferencing and other available applications
  3. Plan a simple offsite event including catering, external room booking, and audio-visual considerations.
  4. Manage a simple project using GANTT chart, checklist, tickler file and progress meeting to produce deliverables.


  1. Operate multiple telephone lines and extensions to manage incoming/outgoing calls and using screening techniques and phone etiquette.
  2. Use an answering machine.
  3. Leave outgoing voicemail and respond to voice mail and email queries and requests.

G. Document Creation/Revision

  1. Create and transmit PDF documents using a document scanner (and alternatives).
  2. Apply Excel to create tables and documents.
  3. Use Adobe software (and alternatives) for documentprocessing including conversion to PDF format, comments, edits and bookmarks.
  4. Revise material provided by a supervisor with regard to grammar, mechanics, business writing standards, and formatting.
Methods Of Instruction

Demonstration and simulation

Means of Assessment

Simulations (minimum of 4) — 100%

There are no assessments requiring oral presentations in this course.

Learning Outcomes

The student will demonstrate the ability to

  1. apply general office skills in an office simulation.
  2. apply computer skills to an office simulation.
  3. apply bookkeeping skills in an office simulation.
  4. apply business communication skills in an office simulation.
  5. apply employability skills in an office simulation.
  6. use office machines, such as dictation equipment, multi-line telephones, copiers, scanners, and fax machines.
  7. manage time and prioritize daily tasks.
Textbook Materials

Texts or other course materials as approved by the department

Supplemental coursepacks as determined by instructor

General office supplies (list to be provided in the first week of class)

Campbell, Joan. Pitman Office Handbook, Latest Edition. Toronto: Pearson Canada Inc.



No prerequisite courses.



No equivalent courses.

Requisite for

This course is not required for any other course.

Course Guidelines

Course Guidelines for previous years are viewable by selecting the version desired. If you took this course and do not see a listing for the starting semester / year of the course, consider the previous version as the applicable version.

Course Transfers

Institution Transfer Details Effective Dates
There are no applicable transfer credits for this course.

Course Offerings

Winter 2021

There aren't any scheduled upcoming offerings for this course.