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Grading

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Credit Courses

For details please see the Grading Policy.

Non-Credit Courses

For details please see the Grading Policy.

Evaluation Policy

For details please refer to the evaluation policy.

Grade Point Average

Grade Point Average

Students' Grade Point Averages (GPA) are reported on all transcripts of marks. The Term GPA is the sum of the grade points earned in a semester divided by the number of credits taken in that semester. The cumulative or overall GPA is the sum of the grade points earned in all semesters divided by the total number of credits taken.

Calculation of Grade Point Average
  1. For each course taken, the grade point value of the mark is multiplied by the credit value of that course.
  2. The total number of grade points is divided by the total number of credits to obtain the GPA.
  3. The GPA is calculated only on courses taken for credit.
  4. A course or grade may not be deleted from the permanent record. However, if the student repeats a course, only the highest grade is used in the calculation for overall GPA.

Note: Students who intend to transfer to another educational institution must realize that the other institution may recalculate the grade point average in accordance with its own policies. See Academic Performance policy.

Gold Cord

Students whose GPA score ranks in the top 10 percent of student GPA scores in each credential (based on qualifying courses for that credential), and whose GPA is at least 3.33 (based on the same qualifying courses) when applying to graduate, will be recognized at graduation with the presentation of a Gold Cord Award.

Deans' List and Honour Roll

The College recognizes outstanding academic achievement each semester. Students who complete a minimum of 12 credits in one semester and achieve a term GPA of 4.00 or better will be placed on the Dean's List. Students who complete a minimum of 12 credits over more than one semester and whose cumulative GPA and term GPA is 4.00 or better will be placed on the Dean's List. The achievement will be noted on a student's Permanent Record (including the official transcript) and the student will receive a letter of congratulation from the College.

Students who complete a minimum of 12 credits in one semester and achieve a term GPA of 3.5 to 3.99 will be placed on the Honour Roll. Students who complete a minimum of 12 credits over more than one semester and whose cumulative GPA and term GPA is 3.50 to 3.99 will be placed on the Honour Roll. This achievement will be noted on the student's Permanent Record (including the official transcript).

Note: College preparatory courses in ENGU, MATU and ELLA are excluded from Dean's List and Honour Roll consideration.

Transfer of GPA and Advance Credit

Transfer students should obtain information on the grading policies used at the institution to which they intend to transfer. Each institution has its own policy with respect to the method used to calculate the Grade Point Average when a failed course is repeated or when a course is repeated for higher standing. Other institutions do not necessarily include only the better grade in Grade Point Average calculations.

Similarly, transfer students should also make themselves familiar with the policies and procedures of receiving institutions regarding the transfer of W, UN and F grades and the effect on the Grade Point Average calculation used for admission of transfer students.

Transfer credit awarded by Douglas College is also reviewed by the receiving institution and some changes may be made according to the policy and procedure of the receiving institution. Students are responsible for initiating requests for incomplete grades and will contact their instructors to negotiate incomplete contracts after the ninth week of a semester-based class and before final grades are due in the semester. (Deadlines will be pro-rated for courses of shorter duration).

I [Incomplete] Grade

The ‘I’ grade allows students to defer course deadlines. It assists responsible students to carry out their commitments; it is not intended to encourage students to procrastinate. It is reasonable, therefore, to expect it to be used infrequently. Guidelines used are:

The following criteria are used by instructors in deciding whether to agree to a contract:
  1. Previous work in the course should have been at a reasonably satisfactory level,
    1. The student has been prevented from completing requirements by some unusual circumstance, such as beginning a project which turns out to be more time-consuming than anticipated,or
    2. An emergency situation such as illness or accident has prevented the student from completing one or more of the course requirements.
  2. Most students are expected to complete their I contracts within two to four weeks after they are made but instructors can allow up to four months from the date the grade is assigned.
  3. There is no limit to the number of I grades that a student may carry.
  4. I contracts must be submitted to the Registrar's Office immediately after the course is graded.
  5. I grades do not satisfy prerequisite requirements.

Mastery Grading System

Some courses are designated by the College as Mastery courses. These courses demand a clearly-defined high standard of performance. The student must demonstrate complete mastery of all knowledge and/or performance requirements. Because of their nature, they are not included in calculating the grade point average.

Academic Integrity

The College values academic integrity and honesty. Intellectual honesty is paramount to the functioning of any educational institution. The presentation of others' ideas, material or information as one's own, the unauthorized use on exams of material, aids, or other techniques which falsify academic work is unacceptable behaviour. Academic dishonesty will be treated as a serious offense against the College community. Discipline will range from a zero grade in the exam or assignment in which the offense occurred, to failure of the entire course, to suspension from the College, to expulsion from the College. The degree of discipline will depend on the severity of the situation and number of confirmed violations. 

For full details please refer to the Academic Integrity Policy.

Academic Probation

A student whose cumulative grade point average falls below the minimum requirement of 1.50 (based on at least nine credits attempted) will be notified in writing of his or her probationary status and required to book an appointment with a counsellor to discuss his or her academic progress. If the student, once notified, does not meet with a counsellor before the end of the current semester, he or she will not be permitted to register in further courses until such a meeting has taken place.

The student's academic performance will be reviewed at the end of each semester. If the student's cumulative grade point average rises to 1.50 or better, the student will be taken off probation. If the cumulative grade point average is below 1.50, the student will be notified in writing, and will be required to meet with the Registrar to develop a remediation plan that may include restrictions on what courses the student is permitted to take until the student's cumulative grade point average rises to 1.50 or above. If the student, once notified, does not meet with the Registrar before the end of the current semester, he or she will not be permitted to register in further courses until such a meeting has taken place. The Registrar may withdraw students for one or more semesters if they do not show progress toward meeting the minimum cumulative grade point average.

A student who has been required to withdraw must apply for readmission. Permission for readmission is granted by the Registrar, in consultation with the Department Chair/Program Coordinator, if needed. A student readmitted after being required to withdraw is initially limited to a maximum enrolment of nine credits. The student’s academic performance will be reviewed at the end of the semester. If the cumulative grade point average rises to 1.5 or better, the student will be taken off probation. A student who does not attain this level after his or her return will be required to withdraw for another semester or to meet with the Registrar to develop a remediation plan that may include restrictions on what courses the student is permitted to take until the student's cumulative grade point average rises to 1.50 or above.

Academic Alert

A student whose semester or cumulative grade point average (regardless of the number of credits attempted) falls between 1.99 and 1.50 will be notified in writing by the College. This notification will indicate that the student is being warned that his or her academic performance is weak and that further weakness in performance will lead to academic probation.

The student will be encouraged to seek help to improve his or her academic performance and will be provided with a list of the various sources of educational help available to students at Douglas College.

Academic Alert standing will not be recorded on the student's permanent record.

Final Grades

Students must check the Web at Application Services for official confirmation of semester grades. 

Note: All obligations relating to fees, library books, rentals or borrowed equipment must be met before any statement of grades, transcript or diploma is released. Errors or omissions concerning grades should be reported immediately to the Office of the Registrar. 

While infrequent, errors in grade calculation and reporting can occur and grades may be changed for a variety of reasons, up to one year from the date the grade is initially assigned. 

Students must appeal grades or course status within four months of the completion of the course.

Transcripts

A transcript is a summary of courses and grades for all semesters for which a student has registered. 

Official transcripts bear the official signature and College seal. Application for transcripts should be made in writing through the Office of the Registrar or on the Web at Application Services at least one week before they are required. There is a charge for this service (see Fee Schedule). Picture identification is required when picking up the transcripts. 

Since student records are confidential, an official transcript is issued only upon the student's request. No transcript is issued until satisfactory arrangements have been made with the College regarding outstanding debts, library books and College equipment.