Douglas College > Student Services > Support > Student support and conduct > Student conduct process
The Douglas College Standards of Student Conduct A20 applies to all currently enrolled students and to student organizations. The purpose of the policy is to provide a foundation in policy that reflects the College’s commitment to creating a respectful, fair, and just campus community. The mission of Student Conduct system is to also establish community standards and to hold students accountable for their conduct. The system supports the educational mission of the College by educating students, faculty and staff about appropriate behavior and by promoting community standards that foster personal responsibility, academic success and individual growth.
The Douglas College Conduct system is based on the following principles:
Integrity: The College believes that personal integrity will be reflected not only in honest and responsible actions but also in a willingness to accept or offer direction to others whose actions may be harmful to themselves or the community. The College expects all students to be truthful and forthright. We hope that students will view the conduct process as an opportunity to reflect upon and determine their core values and convictions. By interacting with the conduct process, students will be encouraged to become aware of their convictions, examine their actions critically and consider the congruency of their behavior with their convictions. Students will be encouraged to hold themselves accountable even when consequences are unpleasant.
Resiliency: Resiliency is like our immune system, it’s our ability to bounce back after a difficult experience. Being accused of an alleged violation of student conduct is a stressful experience, but it can also be viewed as a learning opportunity. Growth and wisdom can only be achieved by navigating setbacks with honesty and openness. Adversity and difficult experiences can lead to new perspectives, appreciation, change your thinking and help you grow as a person. It's not about how epic your failure is, it's what you learn.
Social Responsibility: Douglas College is a community, we all want it to be part of a safe and respectful learning and working environment. Students, staff, and faculty are all interdependent members of this community. As members of this community we all have social responsibilities, to the College, the wider community, and beyond. By interacting with the conduct process, students will be encouraged to consider how they interact with their communities, how they interact with others, and how they can engage as respectful, ethical and committed members of the community.
Decisions are generally based on the following broad criteria:
Students have a responsibility to be aware of policies and procedures that guide expectations of conduct. Students are responsible for ensuring they adhere to these expectations in all Douglas-related activities. Individual accountability is essential to the student experience and the conduct policy.
All community members are expected to treat one another with dignity and respect. When students do not act in this manner and their behavior or actions become of concern to the College, specific incidents will be addressed through either an informal or formal conduct processes. As a student at Douglas College students are expected to:
Upon receipt of a Complaint, the Responsible Administrator must first determine if it falls within the scope of the Policy. If it does not, the Responsible Administrator will inform the Complainant in writing.
The Responsible Administrator may vary depending on the nature of the complaint.
The Complainant is the term used under the policy for the person (faculty, staff or student) who is alleging misconduct, and the Respondent is the Student who is alleged to have committed the misconduct.
The College is not responsible for responding to complaints of Student Misconduct that occurs off campus. However, the College may intervene when there is a clear link between a Student’s conduct and the College, such as, when the Student is representing or acting as a representative of the College at an event.
For example, inappropriate social media postings, or incidents off campus that create an environment of intimidation, anxiety or disrespect on the campus. The College may intervene either under policy or where scope is nebulous may take measures to assure safety.
Academic misconduct violations are incidents involving your course work, cheating or plagiarism for example. These are typically addressed with your instructor and academic department. Violations are addressed by the OSSC provide a centralized and consistent response to matters of Non-Academic Student Misconduct. The office also provides a central point of contact should any members of the college community have questions about, or need to report, Non-Academic Student Misconduct.
Any member of the College community (student, faculty, or staff) who has observed, or been the subject of an alleged incident of Non-Academic Misconduct can file a report.
When an alleged incident of Non-Academic Misconduct is reported, there are a few possible courses of action:
The Douglas Student Union (DSU) Advocate is a resource on campus specifically here to advise you on your rights and responsibilities, College polices and processes. The DSU Advocate is well versed in College policy and the conduct process. Additionally, they can provide helpful hints for organizing your thoughts for any meetings or appeals.
An administrative hold may be placed on your record. This hold may prevent you from registering in future classes. It is in your best interest to attend your appointment with the OSSC.
Students can have a support person or the DSU Advocate present at the conduct meeting. The accompanying person is there to support the needs of the student, and does not take an active role other than to "silently witness" the meeting and to assist the student.
A sanction is an outcome or consequence if a student is found in violation of a particular policy. The ultimate goal of the policy is to address violations of misconduct with sanctions that are corrective, not punitive. Where possible the College believes that students should have an opportunity to learn from their mistakes.
Below are some examples of sanctions that may be used independently or in combination depending on the details of the violation.
You may receive additional sanctions for failure to comply, and may be referred for an additional conduct meeting. If you are graduating and fail to complete sanctions by commencement, your diploma and transcripts may be held until the sanctions are complete.
To protect the integrity, fairness and effectiveness of investigations and decisions the student conduct process will comply with all applicable laws and with the Freedom of Information and Protection of Privacy Act of B.C. (“FIPPA”).
A Complainant has the right to withdraw a Complaint at any stage of the process. However, the College may continue to act on the issue identified in the Complaint to comply with its obligations under law or this Policy.
Douglas has a number of student services that may provide additional advice or support.