If your tuition or fees will be paid by a sponsor (such as a scholarship, bursary, or award), your donor must submit a Letter of Authorization to Douglas College at least 10 business days before your fee payment deadline.
Please note:
Douglas College is unable to process funds that are issued directly to students.
Letter of Authorization Requirements
The letter must be on the donor’s official letterhead and include:
- Your full name and student ID number
- The expenses being covered (e.g., tuition, books)
- The applicable academic year
- Instructions on how to handle any unused funds at the end of the academic year
How to Submit the Letter
The donor may submit the letter using one of the following methods:
In person
Douglas College Finance Department
Room 4740, New Westminster Campus
By email
studentawards@douglascollege.ca
By mail
Attention: Finance
Douglas College
PO Box 2503
New Westminster, BC V3L 5B2
NOTE: If a cheque is being provided by the donor, it may be mailed to the address above or dropped off in person at the Finance Department (Room 4740, New Westminster Campus).
Important Deadlines and Responsibilities
- If the Letter of Authorization is not received by the fee payment deadline and there are outstanding fees on your account, you will be de-registered from your courses and removed from all waitlists.
- Even if your fees are being covered by a sponsor, you are responsible for monitoring your account and deadlines.
Changes to Your Registration
If you make changes to your registration (such as dropping courses or choosing not to attend):
- You are subject to the same deadlines, fees, and penalties as all other students
- Failure to drop courses by deadlines may result in financial responsibility for those courses