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Registration FAQs

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Priority Registration for Open Enrolment Programs

Your registration time is assigned based on your cumulative or overall grade point average (GPA) and status as a student. 

Returning students (students who have completed one or more semesters of study at Douglas College), will be assigned registration appointment times based on their overall or cumulative GPA at the time registration priority is assigned for the upcoming semester. 

Students who are taking a majority of Mastery graded courses will be placed into groups based on successful completion of these courses. 

For new students (students in their first or second semester of study at Douglas College), registration appointment times are assigned based on high school GPA calculated using interim grades and includes English 12 (or equivalent), Foundations of Mathematics 11 and one other Grade 12 course at the time registration priority is assigned for the upcoming semester. 

All students will be assigned to one of the following groups (in order of priority registration time):

Group 1 Returning students with a GPA of 4.00 or higher
Group 2 New students with a GPA of 4.00 or higher
Group 3 Returning students with a GPA of 3.50 to 3.99
Group 4 New students with a GPA of 3.50 to 3.99
Group 5 Returning students with a GPA of 3.00 to 3.49
Group 6 Students who receive MAS/EXP grades in 100 percent of their courses
Group 7 New students with a GPA of 3.00 to 3.49
Group 8 Returning MAS students who receive MAS/EXP grades in 50 percent of their courses
Group 9 Returning students with a GPA of 2.50 to 2.99
Group 10 New students with a GPA of 2.50 to 2.99
Group 11 Returning students with a GPA of 2.00 to 2.49
Group 12 New students with a GPA of 2.00 to 2.49
Group 13 Returning MAS students who receive NCG/UN grades in more that 50 percent of their courses
Group 14 New students aged 21 years or older with no GPA
Group 15 Returning students with a GPA of 1.50 to 1.99
Group 16 New students with a GPA of 1.50 to 1.99
Group 17 Returning students with a GPA of 1.00 to 1.49
Group 18 New students with a GPA of 1.00 to 1.49
Group 19 Returning students with a GPA of 0.50 to 0.99
Group 20 New students with a GPA of 0.50 to 0.99
Group 21 Returning students with a GPA of 0.00 to 0.49
Group 22 New students with a GPA of 0.00 to 0.49
Group 23 New students under 21 years of age with no GPA
Group 24 New students who apply after the application deadline

Special consideration

Newly accepted students may be specially considered for an earlier registration time than they would have otherwise received based on their high school GPA.

Who qualifies for special consideration?
To request an earlier registration time, new students must meet the following conditions:

  • Be 21 years of age or older by the end of the first month of the first semester of attendance
  • Have applied by the early application deadline date:
    • May 1 for the Fall semester
    • September 1 for the Winter semester
    • January 1 for the Summer semester

Students must also qualify under one of the following three categories:

  1. Life Achievement - Have life experience demonstrating superior achievement, OR;
  2. Post-secondary Achievement - Have completed nine or more credits of course work from a recognized post-secondary institution, OR;
  3. Academic Upgrading - Have completed academic upgrading at Douglas College.

How to apply for special consideration
To apply for special consideration, students must submit a letter to the Registrar’s Office providing detailed information and documentation outlining their achievements or extenuating circumstances. This letter must include:

  • Your student number, current address and contact information
  • Your birth date and current age
  • The special consideration category you are applying for i.e. Life Achievement, Post-secondary Achievement or Academic Upgrading
  • Detailed reasons you feel you qualify for that category and official documentation to support your rationale (e.g., if you are applying under Category 2: Post-secondary Achievement, include an official transcript from the post-secondary institution you attended)

In addition to the information listed above, your letter must specify which one of the 24 registration groups you feel is most appropriate to your situation. For instance, if you attended another post-secondary institution since high school and your cumulative GPA at that school is 3.73, please indicate that you would like to be placed in Group 4: New students with GPA of 3.50 to 3.99.

Deadline to Apply for special consideration
Students must apply for special consideration by the deadline for the appropriate semester:

  • Fall Semester – June 1
  • Winter Semester – October 1
  • Summer Semester – February 1

Program declaration

All students are required to declare a program of studies at the time of application or reapplication. For those students applying to limited enrolment programs, priority registration for courses is assigned.

Students who have applied and been admitted to a limited enrolment program and later register for courses outside their declared program, will be de-registered from those courses.

If you have been admitted to a limited enrolment program and are unsure as to what courses to register for, please consult the Program and Course Catalogue or an Academic Advisor.

Late registration

Students may register late for courses, if space is available, for two weeks after classes have started. Course availability will be limited.

For details refer to the Registrar's Notices and/or Course and Status Change policy. Shorter deadlines will apply for courses that are less than 15 weeks in duration. Late registration is online via your myAccount profile.

Auditing a course

Auditing a course requires normal application, registration and fee payment. The notation Audit is placed on the student's Permanent Record, beside each course audited, if classes are attended regularly. Poor attendance results in the grade of W. Usually, auditing students are not required to complete assignments, tests or examinations.

All students will be registered as credit students. A student has until the end of the second week of classes to change their status from credit to audit. This change must be done in person at the Registrar's Office and a student must present picture ID.

Change of address

Update your address on-line at myAccount so that correspondence can be mailed without delay. Changes in telephone number, e-mail addresses and names of persons to contact in emergencies can also be updated at the same site.

Course Adds, Drops and Withdrawals

Deadline dates, for courses less than 15 weeks in length, are pro-rated.

Students are required to add or withdraw from courses by using the Registration System. Details for this process, including deadline information, are available in the Registrar's Notices page. 

A course dropped during the first two weeks of the semester is deleted from a student's permanent record. Courses that are officially dropped during the third to ninth week of the semester are recorded on a student's Permanent Record with a grade of "W". Course drops are not permitted after the ninth week.

Section changes

Douglas College offers many courses at several different times during the week so students can find it easier to fit all their courses into their schedules. The different times that a course is offered are called sections.

A section change is processed as a course add and a course drop that occur at the same time. When a section is changed, the dropped section is always deleted from the permanent student record.

Students must change the section by using the Registration System. Deadlines and the refund policy apply to changing sections.

Course load and approval for overload

A normal course load for a full-time student is 15 credits. Some programs, however, may require more than a normal course load. Students not enrolled in such a program and wishing to take a course overload (i.e. more than 15 credits in one semester) must first obtain permission from the Registrar or Associate Registrar.

Normally, a grade point average of 3.0 (B) or better is required before permission to carry extra courses is granted.

Guided study courses

Policies (See Note)

Douglas College, under the conditions and procedures listed below, makes available to students an alternative to regular classroom instruction when this is appropriate and feasible. The alternative allows completion of courses by independent study, under the guidance of a College faculty member, and consistent with current College policies.

  1. A guided study course is approved only under special circumstances, such as where a course is not currently offered this semester, or a student is unable to attend a regular course offering, or the course is intended to be delivered by independent study.
  2. The regular course fees will apply in all cases.
  3. Only courses listed in the Program and Course Catalogue may be adapted for guided study. Students must register for a course in the Catalogue and the goals and objectives of the course must remain unchanged.
  4. Students are responsible for approaching the instructor or relevant Department Chair/Coordinator to ask for a course by guided study. Students also need to complete the Guided Study Course Contract form, which is available at the Registrar's Office on both campuses.
  5. A Douglas College instructor must be willing and available to participate with the particular student before the contract is approved.
  6. The Dean’s approval is required before a guided study course can commence.
  7. Guided study courses are open only to students who have already demonstrated ability to complete successfully college level work.
  8. Grades awarded for courses offered in guided study format will follow the normal grading policies at the College.
  9. Because of the particular fee payment arrangements for the instructor's services, no refund is given after the course has begun.
  10. If students are registered for other courses during the current semester, the additional guided study course(s) must not cause the student to exceed the normal permitted academic load.
Note: For the benefit of students, the above information is provided by the Office of the Registrar. Anyone requiring information on the full policy and procedure should consult with the Department Head or the Registrar.

Repetition of courses

In general, students may register for the same course if it is a graded course (A, A-, B+, C etc.) a maximum of two times. Students enrolled in graded ENGU and/or MATU courses may repeat those courses a maximum of 3 times. Students enrolled in courses which use Mastery grading may register a maximum of three times. Register, in this context, means enrol as a credit or audit student.

The policy applies to all cases of registration, whether or not the course is successfully completed or the student withdraws.

Students may appeal to the Registrar or Associate Registrar for special consideration or exemption from this policy. Some departments have specified other repeat course policies. In those cases, that policy would apply. Please consult with the department.

Academic advising

Academic advisors are available for students and prospective students. For more information or to make an appointment, visit the advising website