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Working

Gaining work experience while you are studying can give you a head start on achieving your career goals after you graduate.

On this page:

  • How scheduled breaks are defined for international students at Douglas College for immigration purposes

  • Part-time vs. Full-time studies for international students at Douglas College for immigration purposes

  • Which documents you need to be able to work

  • Your eligibility to work on- and/or off-campus

  • How Douglas College can help you find a job

How are scheduled breaks defined for international students at Douglas College for immigration purposes?

The regularly scheduled breaks at Douglas College are:

  • study break (see the school calendar),
  • break between the Winter semester and the Summer semester (from the day after your last exam to the day before the first day of classes of the Summer semester)
  • summer semester (from the first day of classes to the day before the first day of classes of the Fall semester)
  • winter break

* Please note that all PDD students excluding PDD Hospitality Management and PDD Hospitality Marketing students DO NOT have summer semesters as the scheduled breaks.

What is defined as Part-time and Full-time studies for international students at Douglas College for immigration purposes?

You may use the following table to find out how many CREDITS you need to be enrolled to keep your full-time status in each semester:

Program Fall, Winter Semester Summer Semester First Semester Last Semester
  • Hospitality Management Diploma
minimum 12 credits  no minimum credit required usually 12 credits no minimum credit required
  • ELLA Program,
  • Certificates
  • Other Diplomas
  • Degrees
  • Post-Baccalaureate Diplomas
  • Post-Degree Diploma in Hospitality Marketing
  • Post-Degree Diploma in Hospitality Management
minimum 9 credits no minimum credit required usually 12 credits no minimum credit required
  • Other Post-Degree Diplomas 
minimum 9 credits  minimum 9 credits  usually 12 credits no minimum credit required

 

*Students who withdraw from courses will not be counted as full-time students from the moment when they are actively enrolled in less than 9 credits.

*The courses in which a student gets a or UN will not count towards the full-time course load.

*All international students at Douglas College are also recommended to complete a minimum of 24 credits per calendar year.

*PDD programs (except for PDD in Hospitality Marketing and PDD in Hospitality Management) are intensive 1-year long program. If you choose to take 2 PDD programs, you may take a break semester between them.

What documents do I need in order to work?

Study permit

You must have one of the following conditions or remarks printed on your study permit in order to apply for a Social Insurance Number (SIN) at Service Canada:

  • May work 20 hrs per week off-campus or full-time during regular breaks if meeting criteria outlined in section 186(v) of IRPR, or
  • May accept employment on or off campus if meeting eligibility criteria as per R186(f), (v) or (w). Must cease working if no longer meeting these criteria.

Social insurance number (SIN)

SIN is a nine-digit number that you need to work in Canada. To apply for your SIN, simply gather your study permit and passport and take them to the nearest Service Canada Office.

 

Questions:

Q: What can I do if I do not have one of the above conditions or remarks printed on my study permit but I started with an academic program?

Answer: You may amend your study permit with the Immigration, Refugees and Citizenship Canada (IRCC) at no cost.

Q: What can I do If I do not have one of the above conditions or remarks printed on my study permit and I started with an ELLA program, but are currently in an academic program? 

Answer: You may apply for changing conditions on your study permit. 

Am I eligible to work on and off campus?

On-campus Work

Eligibility

You may work without a work permit on your school campus where you are studying if you:

  • are a full-time student enrolled at Douglas College
  • have a valid study permit
  • have a valid SIN

Where can you work?

"On-campus" is defined as employment facilities within the boundaries of the campus. The students are only allowed to work on the campus of the educational institution at which they are registered in full-time studies. If an institution has campuses in different cities, the student is restricted to working on the institution's campus where they are registered as a full-time student.

For example, if you take courses on both New West and Coquitlam campuses, you cannot work on either of the campuses unless you are taking a full-time course load in one of the campuses.

Who can you work for?

The employer can be any of the following:

  • the institution;
  • a faculty;
  • a student organization;
  • the students themselves (self-employment taking place on campus);
  • a private business;
  • a private contractor providing services to the institution on the campus.

How many hours can you work on campus each week?

IRCC does not indicate work hour restrictions for on-campus work.

Off-campus Work

Eligibility

International students can work off campus without a permit, provided that all of the following statements are true:

  • You are a full-time student enrolled at Douglas College;
  • You are in an academic program that is at least 6 months in duration and that leads to a degree, diploma or certificate;
  • You have a valid study permit;
  • You have a valid SIN.

*ELLA and exchange students do not meet the requirement, so they cannot work off-campus.

How many hours can you work off campus each week?

You can

  • work up to 20 hours per week during academic sessions once you have commenced your program of study;
  • Work full time during regularly scheduled breaks between academic sessions regardless of your course load, but you must hold full-time status during the academic session before and after your scheduled break.

You may use the following table to find out if you are allowed to work off campus and how many hours you can work off campus in your scheduled breaks:

Program Study Break Break between the Winter and the Summer semester Summer Semester Winter Break The first semester is the Summer semester The last semester is the Summer semester
  • ELLA
N/A  N/A 
N/A 
N/A 
N/A 
N/A 
  • Certificates
  • Diplomas
  • Degrees
  • Post-Baccalaureate Diplomas
  • Post-Degree Diploma in Hospitality Marketing
  • Post-Degree Diploma in Hospitality Management
full-time  full-time  full-time  full-time  part-time  part-time  
  • Other Post-Degree Diplomas 
full-time 
full-time   part-time 
full-time part-time  part-time

 

Questions:

Q: Can I work off-campus after I complete my program of studies?

Answer: If you meet the eligibility requirements to work off campus, you may be allowed to work part-time (20 hrs/week) from the end of your last final exam until the issue date of your graduation letter (TBD), provided your study permit remains valid during this period. 

Once the completion letters are available for pick up on TBD, you must cease working until you submit your application for your Post-Graduation Work Permit (PGWP). Please arrange with your employers accordingly.

Once you have submitted your application, you may work full-time until you receive a decision on your application from IRCC.

*dates will change each term.

Please see the following table for your better understanding:

Your last final exam

Work part-time

The issue date of your graduation letter (TBD)

Stop working

Submit the PGWP application

Work full-time

PGWP received

Keep working

PGWP rejected

Stop working

Q: If I have completed a program of study at Douglas and will be starting a new program, can I work after off-campus during the break of two programs?

Answer: You may work off campus on a full-time basis for 150 consecutive days from the issue date of the completion letter until the start of the new program, If you

  • meet the eligibility requirements to work off campus,
  • have received the completion letter for the first program,
  • have submitted an application to extend your study permit before it expires, or have a valid study permit,
  • have been issued a letter of acceptance to a subsequent program of full-time study at a DLI

*If the new program starts more than 150 calendar days after the completion letter from the first program, you should then either leave Canada until the new program begins or apply to change your status to visitor status.

Q: I am in ELLA program, and my study permit shows the conditions or remarks that allow me to work, can I work?

Answer: Unfortunately, you are not allowed to work because ELLA students are not eligible for working off campus until you commence your academic program.

Q: If my second last term is the summer semester, and I will only have 2 courses left for the fall semester, can I work during the summer semester?

Answer: Unfortunately, you cannot work in the summer semester because in order to work full time in the summer semester, you must hold full-time status during the academic session before and after your scheduled break.

 

To find out more information about working on and off campus, please check the IRCC website, or make an appointment with a Regulated International Student Immigration Advisor (RISIA) at the International Office.

How can Douglas College  help you find a job?

  • You can always find some interesting on-campus job posts for student assistant positions on the Douglas College Career Site.
  • The Douglas College Career Centre is where students and grads build their careers, please check Career Centre website.

 

(Date modified: 2018-10-17)