Douglas College > Study at Douglas > International students > Current students > How to register > Transfer your credits
If you have taken courses at other institutions and would like the credits evaluated for transfer purposes to Douglas College you must complete a Transfer Credit Request Form and submit it to the Registrar's office - either by mail, email to firstname.lastname@example.org, or in person, along with an official transcript from your sending institution (please note: photocopies, faxes and emails of transcripts are deemed unofficial and will not be accepted). Transfer credit is not done automatically. Students are responsible for initiating the transfer credit process.
Please note the following:
Deadlines for submitting transfer credit requests
To ensure transfer credit is done in time for your registration, your request must be received by the following deadlines:
If you have been admitted to the College after the above deadlines and require courses to be transferred to meet pre-requisites for registration, please contact the appropriate department. You may be able to request a pre-requisite override. Overrides are granted at the discretion of the department.
Courses taken within BC
Advanced Placement (AP) or International Baccalaureate (IB)
Courses taken outside BC but within Canada
Courses taken outside of Canada
For evaluation your file must contain the following:
Transfer credit is processed in date order received and your complete file will be reviewed by the Transfer Credit Officer. Any requests involving the submission of course outlines and/or exceeds time limit will be forwarded to the appropriate Faculty evaluator. Please allow additional time for the processing of requests of this nature, as they can take up to 3 months to be processed, but may take longer during peak periods. All results will be entered to your Douglas College student record (viewable in the Transfer Credit Evaluation Summary area of your myAccount login), and you will be sent an e-mail informing you when your request has been completed.
Published deadlines are as follows:
If you have meet the above deadlines your transfer credit will be completed for the term indicated; however, if you are submitting outlines you are strongly advised to submit these three months prior to the start of registration.
A general rule is to allow 4 to 6 weeks for processing (without outlines)
An e-mail will be sent to your Office 365 email account when your transfer credit is done.
To view your results, you must login to your student self-service account via Application and Registration Services and go to Student Records - where you can view your Transfer Credit Evaluation Summary. Your summary will indicate courses that have received transfer credit and any comments or notes that have been made to you about courses that have not received credit. If you have submitted detailed course outlines and the results of the evaluation have not yet been completed, you will be notified by your Office 365 email account as these are returned from the Department Chair and entered.
The results of your transfer credit evaluation will be posted to your record as soon as the evaluations is complete Please allow 4 to 6 weeks processing time. Every effort is made to complete transfer credit requests that have been submitted by the semester deadline.
You must fill out a Transfer Credit Request form and submit an official transcript from the AP College Board (or IB International Baccalaureate). Information regarding how your courses may transfer to Douglas College can be found on the BC Transfer Guide www.bctransferguide.ca under Program Transfer.
If you received Unassigned Credit (i.e. ENGL XXXX) this indicates that the course transfers, but is not equivalent to a specific course at Douglas College. The use of the unassigned credits MAY be applied towards meeting general electives, but not necessarily specific program/graduation requirements. Unassigned Credit does not satisfy pre-requisites for courses.
Prior to January 01, 2010 Douglas College used a credit for credit system. If the credits earned for a course completed at another institution were less than the credits assigned to the Douglas College equivalent you would receive Exemption Without Credit for the Douglas College course and Unassigned Credit that would match the credits granted by the other institution.
Example: SFU Math 100 (3) credits transfers to Douglas College MATH 1110 (4) credits - your transfer credit would appear as follows:
Math 1110 Exemption Without Credit 0.00 credits
Math XXXX Unassigned Credit Mathematics 4.00 credits
As of January 01, 2010 the transfer credit policy has changed. Douglas College will award credits according to the credits established for the equivalent course at Douglas College.
Yes, if you believe we may offer an equivalent course you may submit detailed course outlines for review. Please see Submitting Detailed Course Outlines on the website. NOTE: Submitting detailed course outlines is not a guarantee that you will receive direct transfer credit.
No, transfer credit will be awarded on all courses for which we have approved equivalencies for. Only those courses that meet the minimum acceptable grade of D or P are transferred to your Douglas College record. Failed courses are not transferred or recorded on your record.
No, transfer credits are recorded separately on your student record and are not included in your Douglas College GPA calculation.
Receiving transfer credit for your Adult Basic Education courses depends on whether the course is listed in the ABE transfer guide as receiving credit at Douglas College: The ABE Transfer table can be found at:
Courses that do not receive transfer credit but are equivalent are noted on your Douglas College record (these will NOT appear on your official transcript) and may be used to meet pre-requisite requirements for other courses or for admission purposes.
In some instances the ABE courses transfer as a group (two courses are required); therefore, if your transcript shows only one of these courses completed no credit will be granted.
We typically do not provide students with information about course transfer unless they have already taken a course. Transfer articulation is an ongoing process and transfer agreements change all time. The information we give you is accurate at the time you request it; however, there is no guarantee that it will remain unchanged in the future.
If you require courses to be transferred to meet pre requisites for registration, please contact the instructor of the course you wish to register by e-mail or phone (see the Employee Directory) and request a pre- requisite override to allow you to register in the course. NOTE: Overrides are at the discretion of the instructor/department and are only valid for one semester.
Submitting your official post secondary transcript was necessary for admissions purposes. If you have taken courses at other institutions and believe these courses would satisfy pre-requisites for courses at Douglas College then you must submit a Transfer Credit Request Form to have your courses evaluated and transferred in time for registration.
Transfer Credit Request Form