Douglas College > Study at Douglas > Apply > Canadian students > Criminal Record Check FAQ
As per the Criminal Records Review Act, students who will work with children or vulnerable adults need to complete a Criminal Record Check (CRC). However, before completing a CRC, please ensure you have received an offer letter stating a CRC is required for the program you plan on attending.
If you are unsure you need to complete a CRC, check with your Admissions Officer, whose name and signature are on your offer letter. A CRC may also be required for some Continuing Education or credit courses.
If you will be working with children or vulnerable adults through Douglas College programs and have not been requested to complete a CRC, please contact a Douglas College Official who will advise you.
The cost of running a CRC is $28 and the fee is non-refundable. A CRC requested using the Douglas College access code is the property of Douglas College.
Are you under the age of 19? If so, refer to FAQ #3.
If you are 19 years or older, this means the online system could not verify your identity. You will need to have your identity verified in person. Follow these steps to submit your criminal record check in person at Douglas College. Do not mail or fax the form directly to the Ministry of Justice.
Contact us through email if you have difficulty completing these steps.
Your online Criminal Record Check will not go through because a parent or guardian’s signature is required for applicants under the age of 19. Please follow the steps below to submit your criminal record check in person at Douglas College:
If you have completed a criminal record check through the Ministry of Justice, you may be able to share the result with Douglas College.
Before sharing your criminal record check result, contact the Ministry of Justice at 1-855-587-0185 to confirm the following:
Please note: We accept only shared criminal record check results that meet all of the above requirements. Failure to meet these requirements means you must request a new criminal record check through the Ministry of Justice (please see criminal record check FAQ #1).
If the criminal record check result you previously completed meets the above requirements, please follow these steps to share the results with Douglas College:
If you receive the message, “The system could not find a completed criminal record check to share”, contact the Ministry of Justice for more information.
Note: We do not accept a paper, emailed or faxed copy of a criminal record check result done for another organization. The criminal record check must be addressed to Douglas College.
Contact your Admissions Officer to let them know as soon as possible.
Douglas College does not complete the Criminal Record Check requests. We receive Criminal Record Check results once they are processed by the Ministry of Justice. The link https://justice.gov.bc.ca/eCRC/ is to the Ministry of Justice online Criminal Record Check application system. We do not have access to information you have submitted online to the Ministry of Justice.
We do not accept criminal record check results from the RCMP. The Ministry of Justice criminal record check is the only one we can accept.
Yes. The process is similar to sharing your previous criminal record check with Douglas College. The only difference is you need to use the organization’s access code instead of Douglas College’s. If they do not have an access code, you can come to the Registrar’s Office to request a paper copy of your criminal record check. This can take up to five business days to process. It is your responsibility to make sure the organization accepts our criminal record check result.
The $28 is charged by the Ministry of Justice for processing a criminal record search for practicum students. Unfortunately, it cannot be waived.
Equifax is used as real-time, online identity verification by the Ministry of Justice. Douglas College does not have access to this personal information. If you would like to have further information about Equifax, please refer to the Electronic Identity Verification (EIV) on the Ministry of Justice website.
The questions listed are the most common questions students ask. If you have a specific question that is not addressed above, contact us through email. It will take up to three business days for us to respond.