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Winter graduation

Winter 2018 Graduation Student Information Guide

The deadline to apply for the Winter 2019 Graduation without the late fee is Sept. 30, 2018. Applications will be accepted with a late fee of $25 from Oct. 1 to Dec. 15, 2018. All applications received after this time will be forwarded to the Summer 2019 Graduation being held on June 11, 12, and 13, 2019.

Graduation Ceremonies

Wednesday, Feb. 20 and Thursday, Feb. 21, 2019

Laura C. Muir Performing Arts Theatre,
4th Floor - New Westminster Campus,
700 Royal Avenue,
New Westminster, BC

Graduation commemorates and rewards all your hard work and effort here at Douglas College. It is a very special day - for you the graduate, your friends and family, and for Douglas College. To observe and celebrate the realization of your goals, we urge all graduates to participate in the ceremonies. Douglas College is proud of its graduates, so plan to attend the Winter 2019 Graduation Ceremonies.

The College will be hosting five ceremonies this Winter with two ceremonies on Wednesday, Feb. 20 and three ceremonies on Thursday, Feb. 21, 2019. Students must pay particular attention to the time they are scheduled to receive their award and ensure that they attend the appropriate ceremony. PLEASE ARRIVE ONE HOUR BEFORE YOUR CEREMONY TIME.

Please read all of the information carefully. If you have questions, please contact the graduation office by email at grad@douglascollege.ca

 

Requests for guest tickets will be open as of Wednesday, January 16, 2019.

Ceremony Schedule - Winter Graduation 2019

The Winter 2019 Graduation Ceremonies will be held on Wednesday, February 20 and Thursday, February 21, 2019.  Please check back for the full schedule in November.

You are invited and encouraged to attend the ceremony to celebrate your accomplishments here at Douglas College. If you plan to attend, please submit your request for tickets by following instructions on the Graduation RSVP webpage. Your request must be submitted no later than Friday February 15, 2019. Once the Theatre is filled additional guests will be directed to the overflow room where the ceremonies can be viewed via a live video feed.
 
If you are unable to attend the Winter ceremony and would like to attend the Summer ceremony please email grad@douglascollege.ca for further information.

Procedures for the Ceremonies

Report to the third floor North Building, one hour prior to your ceremony to check-in and pick up your Credential and gown. Late arrivals will be difficult to accommodate due to the gowning of students so please be on time. Once gowned, graduates will not be permitted to leave this area. Students are advised to leave purses and bags at home or with guests prior to check-in but there will be a coat check available. Guests are to go directly to the Performing Arts Theatre.

Your program will meet in a designated area. Once you find your program group, please remain in this area to receive further instructions regarding the processional into the Performing Arts Theatre. All graduates and guests are to remain seated in the Performing Arts Theatre until the achievements of all students have been recognized.

The ceremonies will be approximately 60 to 90 minutes in length. After each ceremony, graduates and guests are invited to a reception.

Graduation is a semi-formal event and all students will be provided with a gown for the ceremony. The Graduation gown is black and approximately knee length.Please return the graduation gowns to the gowning room as soon as possible after your ceremony. Remember to sign in your gown as you will be charged the cost of the gown if not returned. Note: Douglas College does not own any gowns for use before or after the ceremony date.

 

Tickets

Requests for guest tickets will be open as of Wednesday, January 16, 2019. The students that indicated they will be attending the graduation ceremony on their application will have Priority to RSVP and receive guest tickets. After this time tickets will be available for all students.

You will be required to sign into and complete an RSVP form and request tickets according to the date and time of your ceremony. Due to the limited seating available in the Theatre and because of the number of students that indicated that they will be attending, we will be issuing 2 tickets per student. This will ensure that there are at least two guests in the Theatre for each graduate attending the ceremony. Late arrivals will be seated - if appropriate - after the ceremony has begun.

If there are any tickets remaining, the system will reopen for an additional ticket(s). Tickets may also be available on a first come/first served basis at the door one hour before the ceremony begins. Please click the link to your ceremony from the RSVP page to request guest tickets:

http://www.douglascollege.ca/student-services/graduation/graduation-rsvp

Once the theatre is filled to capacity any further guests will be directed to the overflow room to watch the ceremonies via the live feed or they will be able to watch the ceremonies in the concourse on the big screen.

Photographs

Gabor Gasztonyi Photography will be capturing an action shot of each graduate while crossing the stage during the ceremony. Students will have an opportunity to purchase these photos. In addition, before and after each ceremony, Gabor Gasztonyi will be available for drop-in photo sessions for individual portraits. (Please note: gowns will be available for photographic sessions). It is recommended for graduates who wish individual portraits, to plan to be here two hours prior to the commencement of their ceremony.

Flowers

Convocation Flowers provides flowers for the ceremonies for graduates and guests have the opportunity to pre-order their flowers online - you will be able to purchase and reserve your flowers ahead of time and have them available for pick-up at their table outside of the Theatre on your graduation day.

Parking

Free parking is available, space permitting, for graduates and their guests. Access to the parkade is off Victoria Street. Once the parking lot is full there is two-hour metered street parking.

Students who currently have courses in progress

If you are currently enrolled in courses that are needed to meet graduation requirements you must verify successful completion of these courses before attending the Graduation Ceremony. Please go to the Douglas College Web site or check with the instructor or department to verify grades. If you are continuing your studies and will be eligible to receive an additional award at a later time you will be required to apply for the next Graduation Ceremony. As stated on the graduation application: Students may apply for only one award in related fields of study and will be granted to the highest eligible award. To claim a second diploma, either in the same or other graduation term, an additional 50% (30 credits) new workload must be completed.

Name and address verification

Please carefully check that your name and address is correct; this is how your name will appear on your credential. You can view your graduation application on-line through your secure area - sign on through myAccount at www.douglascollege.ca. Contact the Graduation Office immediately by email at: grad@douglascollege.ca if any corrections are required.

Any changes or corrections that are not reported before January 15, 2019 will result in the student bearing any and all associated costs for reprinting. The current price for reprinting is $25.

Award Pickup

  1. Degrees/Associates/Diplomas/Certificates/Citations may be picked up by graduates who do not attend the Ceremony at the Office of the Registrar, located at the New Westminster campus between Monday, Feb. 25, 2019 and Friday, March 29, 2019. If you would like to pick up your credential at the Coquitlam campus please contact the Graduation Office by email at grad@douglascollege.ca. Graduates must present pictured identification at the time of pickup. A person other than the graduate may pick up the award upon presentation of a permission letter signed by the graduate and picture identification of themselves.
  2. After March 29, 2019 the awards will be mailed to the permanent address indicated in the student's file. Once mailed, the College is not responsible for any damage or loss which may result in the mailing process. Any request for reprinting resulting from loss or damage must be paid by the student. Students are, therefore, encouraged to pick up their awards at the College.

The Douglas College alumni card

The Douglas College Alumni Association will have a booth set up at the graduation ceremony for all Graduates who would like to receive a permanent Douglas College photo ID Alumni Card.

The Douglas College Alumni Card provides alumni with access to many on- and off-campus services and discounts. Douglas College Alumni Cards are permanent and there is no charge for the card.

A premier benefit of the Douglas College alumni card is the use of the library, student rate discounts on all performing arts shows, athletic events and recreational facilities.

Special assistance or request

For students with special needs such as ASL interpreters, photo enlarging or braille, please contact Miriam West 604 527 5120, email csdinterpreters@douglascollege.ca or TTY - 604 527 5450 by January 15, 2019.