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FAQs

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How do I receive my B.C. student loan funding once I have registered for classes?

  • Register in at least 9 credits of post-secondary level courses. 
    • Not eligible for a student loan:
      • Upgrading courses such as ENGU and MATU.
      • Courses that start with a zero (e.g., HUMD 0130). 
      • Repeating courses that you have passed with a grade of "P" or higher. 
      • Courses that you are auditing.
  • Pay your fees or complete a request for a fee deferral
  • Ensure your program is correct and that it matches on the Douglas College registration system and your student loan application. 
    • If your program has changed, contact the Registrar's Office to update your program. 
    • If your program on the student record system does not match the program on your student loan application, your funding will be delayed.
  • For more information, call or visit the Financial Aid Office:
    • New Westminster Campus, room 2740
      604-527-5487
    • Coquitlam Campus, room A1030  (scent-free office)
      604-777-6189

What are the Financial Aid deadlines?

Full-time Student Loan Funding

Apply early to receive your funding by the start of the semester. The application deadline is six weeks before the end of the semester and check out dates and deadlines

Part-time funding - Apply early as processing time is six to eight weeks.

Adult Upgrading Grant

Apply by the deadline in order to have your application processed before the fee payment deadline and note that funding is limited. 

If you apply after the fee payment deadline, you will need to pay your fees in full in order to avoid being de-registered from all courses and removed from all waitlists. You will receive a refund for the eligible courses if you qualify for funding.

Awards, Bursaries, & Scholarship

Applications are open between the following dates and must be applied online:

  • Sep. 1 - Oct. 1 for the Fall Semester
  • Jan. 1 - Feb. 1 for the Winter Semester 
  • May 1 - Jun. 1 for the Summer Semester

Do I qualify for a fee deferral?

Apply for a fee deferral if you:

  • Are approved for student loan funding and
  • Have a Notification of Assessment from StudentAid BC.

Complete a request for a fee deferral by the date and deadlines to avoid being de-registered from all courses and removed from all waitlists.

Normal fee payment deadlines will apply to students who have not submitted completed fee deferral forms for fee payment. 

What if I'm an out-of-province student?

If you have been approved for a student loan or grant funding through another province or territory, you can apply for a fee deferral

  • Immediately fax proof of funding to 604-527-5551 or drop it off at the Financial Aid Office, if you had completed an online fee deferral application. 

Normal fee payment deadlines will apply to students who have not submitted completed fee deferral forms for fee payment. If these deadlines are not met, students will be de-registered from all classes and removed from all waitlists.

NOTE: If you submit a fee deferral and decide not to attend one or more of your courses, or if you are disqualified at any time after the fee payment deadline, you are responsible for dropping your courses. Penalties will be assessed as though fees were paid by cash. 

See the dates and deadlines for current deadline dates.

What programs and courses are eligible for Adult Upgrading Grant funding?

 Adult Upgrading Grant funding is available for the following programs and courses:

  • English and Mathematics Upgrading (ENGU and MATU)
  • Basic Occupational Education (BOCE)
  • Career and Employment Preparation (CAEP)
  • Transitions to work
  • Customer Service and Cashier Training (CSCT)
  • Warehouse Training (WT)

Apply early in order to have your application processed before the fee payment deadline

  • If you apply after that date, you will need to pay your fees yourself. You will receive a refund for eligible courses if you qualify for funding.

What are the funding options for part-time students?

Funding is available for part-time students enrolled in eligible programs. Programs must be offered full time and designated for student loan funding to be eligible. View a list of eligible programs.

Students enrolled part-time (3 to 8.5 credits), may complete a part-time application form to apply for grant and part-time loan funding. This program covers educational costs such as tuition, books, transportation and unsubsidized child care costs. It does not cover living costs.

Processing time: Approximately six to eight weeks. Apply early! See the Dates and deadlines page for current deadline dates.

Application process: Drop off your completed application form at the Financial Aid Office. We will check it for completeness and forward your application for processing to StudentAid BC. You will be notified by letter of your eligibility by StudentAid BC.

One application is used for the following programs:

  • Canada student grant for part-time students
  • Canada student grant for students with permanent disabilities
  • Supplemental bursary for students with disabilities
  • Canada student loan for part-time students
  • Canada student grant for part-time students with dependants

Funding: If approved, you will receive a document to take to the post office for processing. You will need two pieces of ID, including your SIN card and picture ID issued by either the provincial or federal government.

Who qualifies: If you are a Canadian citizen, permanent resident or convention refugee whose income is low and are registered part time in an eligible program, you may qualify if you meet all other eligibility requirements.

Fee payment: Pay your fees or complete a fee deferral by the deadline. If you are completing a fee deferral, provide a copy of your notification of assessment letter as proof of your funding. To receive your funds, you must be registered. Regular fee payment deadlines apply for students applying for funding. Please pay your fees or complete a fee deferral by the deadline to avoid de-registration and/or late fees.