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Election Procedures - Faculty

These rules for the election of Faculty, Support Staff and Student representatives are intended to be in accordance with the College and Institutes Act. In the event of any conflict, the College and Institutes Act shall prevail.

FACULTY ELECTIONS

Under the College and Institutes Act, a faculty member is defined as:

"an instructor, librarian, tutor, counsellor, research associate, program coordinator or other employee of the institution that a collective agreement between the bargaining agents, as defined in section 1 of the Labour Relations Code, for the institution and faculty members specifies to be a faculty member."

Nominations

  1. Each nominee must complete an official nomination form. Each nomination must be supported by three eligible voters within the constituent group.
  2. Eligibility to be nominated and to cosign a nomination will be validated from an authorized voters list as defined on the College Information System.
  3. Nominations must be submitted within a specified period of time to be determined and publicized by the Registrar. Nominations received after this deadline will not be considered.
  4. Nominations and elections of new members will occur in the Winter semester and be completed no later than April 15. New members will assume office as of September 1.
  5. Each nominee will provide, if required, a 250-word statement of their views to the Registrar. This statement, along with the statements of other candidates, will be circulated to eligible voters.

Representation

For the purposes of nomination and voting all regular, term and contract faculty are eligible. For the purposes of nomination and voting, contract faculty must meet the conditions as outlined in relevant articles of the Douglas College Faculty Association Collective Agreement.

During the term of office for Education Council, a faculty member must:

  1. continue to meet the definition of a faculty member specified in the College and Institutes Act.
  2. continue to be an employee of Douglas College. (As defined in the Douglas College Faculty Collective Agreement)

If any of the above-mentioned conditions are not met, the representative must forfeit the seat on the Education Council.

Education Council

  1. Faculty will elect 10 representatives who serve for a term of two years and may be elected to further terms.
  2. The following Faculties/departments or areas will elect one representative each:
    • Child Family & Community Services
    • Commerce & Business Administration
    • Developmental Education
    • Health Sciences
    • Humanities & Social Sciences
    • Language, Literature & Performing Arts
    • Learning Resources
    • Pure & Applied Science & Technology
    • Student Services
    • Faculty member at large
  3. Voting for each representative will take place within each constituent group.

  4. Faculty holding appointments in more than one department will be considered eligible to be nominated or vote within the department where he or she teaches the highest percentage of their individual course load. If the percentage is equal, the faculty member must designate his/her constituency of choice to the Registrar.

Election Process

  1. At the close of nominations, the Registrar will provide a ballot and candidate statements to all eligible voters designated on the College Information System.
  2. Balloting will occur over a period designated by the Registrar.
  3. Balloting procedures will ensure that only eligible voters cast a ballot and that anonymity is guaranteed for the voter. Voters must be part of the Banner Information system to cast a ballot.
  4. Only ballots cast within the designated election period will be considered.
  5. The Registrar will be responsible for the counting of ballots and the Faculty Association will appoint a scrutineer to be present during the counting process.
  6. Candidates may request a recount if the official count indicates there is a margin of difference between candidates of 10 votes or less.
  7. In the case of a tie vote, the Registrar, in conjunction with the two candidates, will decide the outcome by a toss of a coin.

Announcement of Results

  1. The Registrar will be responsible for informing all candidates of the results.
  2. The Registrar will announce the name of the successful candidate. Ballot totals will be available to candidates only.
  3. The candidate with the highest number of votes, within a constituency group, will be declared as the successful candidate.

Appeals

  1. Any candidate is eligible to file a written request for an appeal within 10 working days of the announcement of the election results.
  2. Appeals must provide specific grounds for the appeal, indicating that due process was not followed, important evidence was missing, or the decision was inconsistent with the principles of natural justice.
  3. An Elections Appeal Committee for the Education Council elections consisting of three members will convene a hearing. The Committee will consist of the following:
    1. Chair of Education Council
    2. One Senior Administrator
    3. One Education Council representative

    The Registrar will sit ex-officio and will be non-voting.
    In the event of a conflict of interest, another voting member will be selected in consultation with the appellant.
    Decisions rendered by the Appeal Committee are final and binding.
    The appellant will attend the appeal hearing.

By-elections

  1. By-elections will be held in the event that a candidate cannot complete a term of office.
  2. A by-election will not be held if there is three months or less to serve in the term.