Douglas College > About Douglas > Finance and Purchasing > Purchasing > Purchasing policy
It is the policy of the College to obtain competitive bids and price quotations whenever practical, on all purchased items. This is accomplished through formal bidding procedures, requests for quotations and negotiated pricing agreements. Requests to vendors are conducted in a manner that provides, to the maximum extent possible, open and free competition.
The method of obtaining prices is determined by the estimated value of the order and the urgency of the requirement. Quotations for emergency or standard low value items may be requested electronically or by telephone.
All vendor bids and quotations are evaluated on the basis of product quality, technical compliance with specifications, total cost, and the vendor's acceptance of the College's terms and conditions. A vendor award will be made in the best interest of the College based on these criteria. Any and all bids and quotations may be rejected when it is in the College's best interest to do so.