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Room bookings FAQ

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FAQ

How many people can sit in a classroom?

The classroom capacities vary from 20-60 with the majority of classrooms seating 40 people.

How many people can sit in a lecture theatre?

The lecture theatres vary from 80 for a small lecture theatre to 127-137 for a large lecture theatre.

Is outside food allowed in the classrooms/lecture theatres?

No, we offer catering through our cafeteria facilities.

What technology is available in the classrooms/lecture theatres?

Computer, LCD Projector, visual presenter, DVD/VCR combo (most classrooms), Screen, whiteboards (dry erase markers not provided), PA system (lecture theatre only)

Are there windows in the classroom?

The majority of classrooms have windows but some there are some rooms without windows.

Can the configuration of the tables and chairs be changed based on our event requirements?

Yes, there is a nominal cost associated with room re-configurations.

What does it cost to book a classroom/boardroom/lecture theatre?

The rates are based on whether your organization is non-profit or for profit. If your organization is non-profit we require your non-profit registration number. Rates will be quoted upon submitting an application.

Can I rent audio video equipment?

Yes, audio-visual equipment not included in the room can be rented through the library.

Is there parking available for attendees of our event/meeting

Yes, the rates, hours & locations are located on the Facilities page.

I am a regular customer, is there a storage room for my equipment?

No storage is available for equipment on campus.

Where can I find the Campus Map?

You can view campus maps here.

Can I order catering items not on the catering menu?

Catering orders can be discussed with room bookings at the respective campus.

Why can’t I book dates far in advance?

Most bookings can only be taken between 5-8 months in advance of your event.

Are Sunday service levels the same as any other day of the week?

No, Sundays have very limited services for New Westminster (Coquitlam Campus closed). Discuss your needs with room bookings.

How will I know when my booking is confirmed?

You will receive a confirmation email from room bookings.

Can I bring my own IT equipment?

There is connectivity for some styles of laptop. To confirm your equipment will work please contact our CEIT department.

I have a large booking on Saturday evening or on a Sunday; will there be any extra charges?

There may be additional security or parking charges.

How/when do I pay my invoice?

Your invoice will be mailed or emailed to you. You can pay at the College by cash, cheque, interact, credit card or at your bank.

Is there a cost for Wi-Fi and to use the computer & LCD Projector?

No, but you will need to request a code for Wi-Fi access on your application form.

I am a student, can I book a room?

No, unless you have approval from the Dean of your Faculty. All bookings requests must come from a departmental assistant.